HOA Management

All services are tailored to fit the needs of the association We don’t charge for every call, envelope, or other "incidentals". We are an all inclusive management service that works within your budget. We strive to keep your costs down so your Association's funds can be kept to a minimum. ABC will help reduce the stress from the duties of the board.

Give us a call and let’s see what we can do to help your neighborhood prosper.
                                                                                                                                       
Below are some of the services you can expect. We can perform all services or you can select the items that suit the needs of your community.

• Field all homeowner calls and assist as needed
• Maintain database of owners, tenants, and rentals when available
• Work with title companies on new sales
• Site inspections 2x per month
• Draft all letters to owners, tenants, and management companies
• Pay all bills
• Newsletters for annual meeting, and as necessary
• Reconcile bank accounts monthly
• HOA deposits
• HOA billings
• Organize and conduct board meetings as requested
• Work with attorney on any issues/questions the board may have
• Prepare and provide all documents for the annual meetings – board approved
• Work with Treasurer to draft budget for the upcoming year
• Schedule and coordinate meeting rooms
• Issue 1099’s to vendors
• Hire/manage vendors lawn care/snow removal (sealed bid process)
• Hire preferred vendors as needed for maintenance at market rates
• Review Plan submissions for fencing/sheds, etc. – board to issue final approval
• Prepare monthly accounting reports
• Email monthly accounting reports as needed upon request
• Take and transcribe minutes for all meetings attended
• Submit minutes for board approval before placing them on HOA website
• Schedule lien hearings when required
• Assist board in procedure of lien process (3 steps)
• Draft, notarize, and record liens (does not include recording fee)
• Draft lien releases, notarize, and record (does not include recording fee)
• Manage vendors to ensure all services have been provided
• Provide information to webmaster
• Process all Paypal payments to HOA account
• Prepare and submit all documents to accountant to prepare taxes
• File and maintain good standing with all Idaho state requirements
• Assist the board in maintaining adequate reserve funds
• Maintain costs for annual budget/reserve study as recommended
• Notify board of any board required duties
• Provide use of PO Box for mailing payments and correspondences
• Provide use of fax, printers, office space, and general office supplies
• Provide corporate office storage for all HOA files
• Assist customers with basic questions or concerns with the CCRs
• During board changes – work with bank to amend signing authority
• After annual meeting – schedule board meeting to elect officers
• Research/provide information regarding items in HOA documents
• Contact legal counsel regarding interpretation of governing documents
• Assist board with small claims actions (filing & process service fees not included)
• Continued pursuit of all delinquent accounts
• Order services and maintenance as necessary
• Schedule meetings for homeowners that want to meet with board
• Attend meetings with the board (if requested) to discuss HOA/city property issues
• Additional services not specified above $75.00 per hour per person
• Other items that are done as part of my services are at no charge.

STANDARD POSTAGE RATES APPLY FOR ALL MAILING COSTS AND CERTIFIED LETTERS